DHA CONDUCTS BUSINESS WITH A VARIETY OF BUSINESS PARTNERS TO DELIVER ON ITS MISSION. WE TAKE PRIDE IN THE WAY WE WORK WITH OUR PARTNERS.
HERE ARE THE MAIN GUIDING PRINCIPLES OF OUR PROCUREMENT PROCESS:
- Ensure an open and transparent process in compliance with DHA policy as well as federal and state procurement requirements
- Achieve the best dollar value in all procurement activities
- Ensure participation of Minorities and Historically Underutilized Businesses (HUB) in all phases of procurement and contracting activities
DHA’s Procurement Department publishes its solicitations here on our website under Current Business Opportunities. Solicitations may be issued as Invitations for Bids (IFBs), Request for Proposals (RFPs) or Request for Qualifications (RFQs).
INVITATION FOR BID (IFB)
Bids and Proposals whose total estimated value exceeds $50,000 will be advertised in local newspapers, posted on DHA website, and other business appropriate sites, and by mailing invitations to businesses of record including minority associations and businesses.
Quote solicitations for goods and services valued under $50,000 may be obtained by phone, email, fax or US mail.
Any construction projects over $25,000 require performance of payment bond covering 100% of the project cost.
Awards shall be made to the “most responsible, most responsive bidder” taking into consideration quality, and performance of the contractor on similar projects.
REQUEST FOR PROPOSALS (RFP) / REQUEST FOR QUALIFICATIONS (RFQ)
RFPs require the submission of a proposal from qualified prospective business partners for services and/or special projects. RFPs establish specific criteria with a point system. Proposals are rated and ranked by a committee to identify a shortlist of prospective partners. DHA then may request an in-person interview as well as the best-and-final proposal.
RFQs enable DHA to review qualifications and performance data from architects, surveyors, engineers, landscape architects and consulting/professional firms. Factors such as qualifications and experience of principals and staff, methodology, management, technical support, financial stability, experience and history of the firm are considered first to rank the responses. Final selection is based on the successful negotiation of a contract and fee proposal for professional services.
It is important to note, DHA reserves the right to accept or reject any and all bids or proposals, either in whole or in part, with or without cause; to waive any informalities and, to make the award in the best interest of DHA.
Firms interested in doing business with DHA are encouraged to register as a vendor, which adds you to our master Bidder/Vendor database for reference:
No employee, officer or agent of DHA shall participate directly or indirectly in the selection or in the award of any contract if a conflict, real or apparent, would be involved. Such conflict would arise when a financial or other interest in an agency selected for award is held by:
- An employee, officer or agent involved in making the award
- His/her relative including father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, domestic partner, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister
- His/her business or professional partner
- An organization which employs, is negotiating to employ, or has an arrangement concerning prospective employment of any of the above
As a recipient of HUD financial assistance, DHA is required to comply with Section 3, including reporting Section 3 participation to HUD.
The purpose of Section 3 to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, and to businesses which provide economic opportunities to low- and very low-income persons. DHA tracks which of its contracted vendors are Section 3 businesses, as well as the number of new Section 3 hires and Section 3 training opportunities provided to residents.
Vendors interested in subcontracting a Section 3 Business, or registering as a Section 3 Business, should visit HUD’s Section 3 Business Registry for information.
DHA provides resources to help vendors meet Section 3 goals, as well as monitor and report Section 3 participation. Questions on how to meet Section 3 goals and report Section 3 activities to DHA may be submitted to DHA’s Procurement Department at the email provided below.
All questions, correspondence and comments to posted IFBs/RFPs/RFQs can be directed to the Procurement Department via email at:
You can download all of the documents and forms you need below.