PROCUREMENT

DHA CONDUCTS BUSINESS WITH A VARIETY OF BUSINESS PARTNERS TO DELIVER ON ITS MISSION. WE TAKE PRIDE IN THE WAY WE WORK WITH OUR PARTNERS.

HERE ARE THE MAIN GUIDING PRINCIPLES OF OUR PROCUREMENT PROCESS:

  • Ensure an open and transparent process in compliance with DHA policy as well as federal and state procurement requirements
  • Achieve the best dollar value in all procurement activities
  • Ensure participation of Minorities and Historically Underutilized Businesses (HUB) in all phases of procurement and contracting activities

DHA’s Procurement Department publishes its solicitations here on our website under Current Business Opportunities. Solicitations may be issued as Invitations for Bids (IFBs), Request for Proposals (RFPs) or Request for Qualifications (RFQs).

VIEW CURRENT BUSINESS OPPORTUNITIES

 

INVITATION FOR BID (IFB)

Bids and Proposals whose total estimated value exceeds $50,000 will be advertised in local newspapers, posted on DHA website, and other business appropriate sites, and by mailing invitations to businesses of record including minority associations and businesses.

Quote solicitations for goods and services valued under $50,000 may be obtained by phone, email, fax or US mail.

Any construction projects over $25,000 require performance of payment bond covering 100% of the project cost.

Awards shall be made to the “most responsible, most responsive bidder” taking into consideration quality, and performance of the contractor on similar projects.

REQUEST FOR PROPOSALS (RFP) / REQUEST FOR QUALIFICATIONS (RFQ)

RFPs require the submission of a proposal from qualified prospective business partners for services and/or special projects. RFPs establish specific criteria with a point system. Proposals are rated and ranked by a committee to identify a shortlist of prospective partners. DHA then may request an in-person interview as well as the best-and-final proposal.

RFQs enable DHA to review qualifications and performance data from architects, surveyors, engineers, landscape architects and consulting/professional firms.  Factors such as qualifications and experience of principals and staff, methodology, management, technical support, financial stability, experience and history of the firm are considered first to rank the responses.  Final selection is based on the successful negotiation of a contract and fee proposal for professional services.

It is important to note, DHA reserves the right to accept or reject any and all bids or proposals, either in whole or in part, with or without cause; to waive any informalities and, to make the award in the best interest of DHA.

Firms interested in doing business with DHA are encouraged to register as a vendor, which adds you to our master Bidder/Vendor database for reference:

REGISTER WITH US AS A VENDOR

All questions, correspondence and comments to posted IFBs/RFPs/RFQs can be directed to the Procurement Department via email at:
PROCUREMENT@DHANTX.COM

You can download all of the documents and forms you need below.

Procurement Policy

Insurance Requirement Affidavit

Purchase Order Terms & Conditions

Equal Employment Opportunity Certification

IRS Form W-9

Conflict of Interest Questionnaire

Minority Business Status

Section 3 Certification